My Time Well Spent

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Invoicing ​

The Invoicing page is where you turn logged time and expenses into invoices, edit them, and download PDFs.

Generating an invoice ​

  1. Open Invoicing and start a new invoice (Generate).
  2. Pick a date range — the app shows every client with uninvoiced time entries (and expenses) in that range.
  3. Select a client. The app then:
    • assigns the next sequential invoice number,
    • asks for the invoice date, and
    • defaults the due date from the client's due days.
  4. Confirm to create the invoice.

The new invoice gathers the client's uninvoiced time entries and expenses for the range into line items, and stamps those sources as applied.

Invoices are self-contained snapshots

When an invoice is created, it copies in everything it needs — your company header, the client's details, and a frozen copy of each line. Editing or deleting the original time entry, expense, or client later does not change an existing invoice. Attached files (your logo, expense receipts) can be frozen as copies too — see Snapshot invoice files.

Editing an invoice ​

  1. Use Edit and a date-range picker (defaults to the last 30 days) to list invoices.
  2. Select one to open its detail page, where you can:
    • adjust header fields (dates) and line items,
    • add a manual line or remove a line,
    • remove a source (time entry/expense) from the invoice, which frees it back to unused.

The invoice detail page ​

  • Shows your company header (logo, name, address) from Settings → Company.
  • Lists each line in date order (date, description, hours, rate).
  • If every line shares the same hours, the hours column is hidden and the rate is shown near the total.

Downloading a PDF ​

Generate a PDF of the invoice to download, then save or send it however you like.

Download only

The app produces a downloadable PDF; it doesn't email invoices for you. Send the downloaded file to your client through your own email or messaging app.

Status ​

An invoice is unpaid, paid, sent, or voided. Recording payments that cover the total moves it to paid automatically.

Archiving & deleting ​

Invoices can be archived or permanently deleted. Deleting an invoice (archived or hard) leaves its source time entries and expenses marked applied for history — only removing a source from the invoice frees it back to unused. See Archiving & deleting.