Expenses

Expenses are reimbursable costs you want a client to pay back — a hotel night, a dinner, supplies. They live on the Expenses tab of the Time & Expenses page and can exist on their own, before any invoice.

Adding an expense

1. On the Expenses tab, tap + / Add on a day.
2. Fill in the dialog:

Field	Notes
Date	When the cost occurred.
Client	Who to bill it to (can be left unset and assigned later).
Name	A short label, e.g. "Hotel".
Description	Optional detail.
Amount	The cost.
Attachment	One or more receipt images.

3. Tap Save.

Receipts

Attach receipt images to keep proof with the expense. Attachments are stored with the expense and can be carried onto the invoice when you bill it.

How expenses become invoice lines

When you generate an invoice for a client, that client's uninvoiced expenses in the date range are copied onto the invoice as line items (the amount becomes the line total). Like time entries, an expense on an invoice is marked applied and locked until removed from the invoice.

Archiving

Archive an expense you don't need with Archive; it's kept and can be restored or permanently deleted later. See Archiving & deleting.